Electronic Invoicing with Transcepta

Register for Transcepta

Visit Transcepta.com to register and set up your account.

What is Transcepta?

Transcepta is a free electronic Procure-to-Pay invoicing network that allows eligible* UC San Diego suppliers to transmit invoices directly to the Accounts Payable team. Registration is easy and generally does not require changes to your existing invoice format or technical enhancements to your Accounts Receivable system. To be eligible for Transcepta, suppliers must be billing against a UCSD campus PO number or a UCSD subaward. 

*Note: Suppliers who receive payment via international wire transfers are not eligible to register for Transcepta 

Transcepta Invoice Submission Methods

• Email: Choose this option if you can email invoices* directly from your invoicing system.
• EDI Process: Choose this option if you have an established EDI process.
• Virtual Printer: Use this option if you are able to print your invoices* but are unable to email an invoice directly from your invoicing system.
• Web Portal: This option allows you to manually create an invoice online.
• PO Flip: This option allows you to manually turn your purchase order document into an invoice.

*Note: Transcepta does not accept scanned images or pictures of invoices.

Benefits of Transcepta

After submitting an invoice to Transcepta, the UC San Diego Accounts Payable team will receive it within hours, expediting the processing time. Payments will then be issued through the payment method you have selected in UCSD's Payee management tool, PaymentWorks. Please refer to Payment Options and Terms for more details on payment method options.

• Accuracy and Security: Elimination of common invoice issues such as lost or duplicate invoices, short payments, and data entry inaccuracy.
• Visibility and Error resolution: The Transcepta portal allows you to track submitted invoices. If an error occurs during invoice submission, you will receive an explanation of the error and instructions on how to correct and resubmit the invoice. Common examples of errors include incorrect or missing Purchase Order number, invoice line item mismatch to the PO, invoice total amount mismatch to the PO, or missing invoice number.
• Cost Savings: Using Transcepta can reduce your accounts receivable costs by eliminating the need for paper printing, postage and expenses associated with manual invoicing.