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Registering in PaymentWorks as a Foreign Payee

PaymentWorks collects the information UC San Diego requires to issue payments to companies and individuals. If you are a foreign individual (non-US resident) or a foreign company, here are some recommendations for completing the registration process. 

Foreign Individuals (Non-US Residents)

When completing the “Tax Information” section within PaymentWorks, if you do not have a US Tax ID or a Tax ID in your home country, please select Non-US Tax ID under TIN Type and provide the following information as your non-US tax ID (FistName+LastName+DateOfBirth with no spaces).

Please only complete Part I, Sections 1-8 of the W-8BEN tax form when prompted:

  • On #5 - if you do not have a US tax ID, please leave this section blank
  • On 6a - Please provide your tax ID in your home country
  • On 6b - Leave blank
  • On 7 - Leave blank

If you have already completed the W-8BEN form for another purpose, you can attach the same form to the registration when prompted. The form needs to be signed in the current year using the most recent form with the IRS.

If you have potential reportable US income, you will receive an email from support@online-tax.net with the subject “Payments from the University of California San Diego” because we need to complete our online Glacier form. The email will be sent to you once the review process has started for your completed registration form, and it can take 1-3 business days to arrive.

Foreign (Non-US) Companies

Please review these instructions for the W-8BEN-E tax form:

Part I - please complete section 1-10

  • Section 8 – If your company does not have a US Tax ID, then please leave this section blank
  • Section 9a – Leave this section blank
  • Section 9b – Please provide your company’s Foreign tax ID in your home country

Part II - Leave this section blank if you are not sure how to complete it
Part III - Leave this section blank if you are not sure how to complete it
Parts IV to XXIX - Not required by UC San Diego
Part XXX - Please sign the form

If you have already completed the or W-8BEN-E form for another purpose, you can attach the same form to the registration when prompted. The form needs to be signed using the most recent IRS form in the current year.

If you have potential reportable US income, you will receive an email from a UC San Diego employee requesting you to sign an additional document.