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Electronic Invoicing with Transcepta


What is Transcepta?

Transcepta is an electronic Procure-to-Pay invoicing network that electronically transmits UC San Diego supplier invoices directly to the Accounts Payable team. Registration is free and does not require any changes to your invoice format or technical enhancements to your Accounts Receivable system. 

Transcepta Invoice Submission Methods

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*Transcepta cannot accommodate scanned images of invoices.

Benefits to Registering with Transcepta

Within hours of submitting an invoice to Transcepta, the UC San Diego Accounts Payable team will receive the invoice in their processing queue. To ensure quicker processing by Accounts Payable, refer to Invoicing Best Practices. Payment is issued depending on the payment option you have selected. Refer to Payment Options and Terms for more details.

  • Accuracy and Safe Data Transmission. Elimination of common invoice issues such as lost invoices, duplicate payments, short payments, and data entry inaccuracy will be minimized due to the electronic submission of this method.
  • Visibility to invoice submissions. The Transcepta portal allows you to view submitted invoices. If there are any errors on submitted invoices, you will receive an explanation of the error and instructions on how to correct and resubmit. Common examples of errors include incorrect or missing Purchase Order number, invoice line item mismatch to the PO, invoice total amount mismatch to the PO, or mission invoice number.

Cost Savings. Net overall cost reduction to your accounts receivable operations. Invoice paper printing, postage and other

Customer Support

If you are already registered with Transcepta and need help, contact Transcepta Support Direct at (888) 221-2026 Extension 3 or (949) 382-2842 or support@transcepta.com

Invoice Status

You can view the status of invoices that are listed as received on the daily Transcepta delivery report by signing into UC San Diego’s supplier registration portal, Payment Compass. To register with Payment Compass, ask your department contact to send you an invitation or email disbursements@ucsd.edu.

For any other invoice or payment related question email disbursements@ucsd.edu and a case will be created for you in our customer service portal, ASK.

FAQs

View the answers to Frequently Asked Questions (PDF)
View a video tutorial on Electronic Invoicing with Transcepta (Youtube)

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