Invoicing Methods & Best Practices

Electronic Invoicing Options

UC San Diego's invoicing methods support sustainability best practices and our institutional goals. Suppliers can select the e-invoicing method that best meets their invoicing volume needs.

• Transcepta - UC San Diego’s preferred invoicing option for suppliers who submit 5 or more invoices annually, is through Transcepta, a third-party invoicing partner
  • Learn more about invoicing with Transcepta
• Payment Compass – UC San Diego’s self service  invoice upload feature* is recommended for suppliers who submit less than 5 invoices annually.
  • Ask your department contact to send you an invitation to register on Payment Compass
  • Already registered? Login to Payment Compass
  • Review our video guides to learn how to submit invoices and check the status of invoices against UC San Diego purchase orders.

*For pre-existing suppliers who have already set up via other methods such as Transcepta, the invoice submittal process will not change. 

Avoid Payment Delays 

Important: Invoices submitted without the information below cannot be processed and will be returned to the supplier.

• Invoice number
• Purchase order number
• Invoice Date
• Bill to Name
• Bill to Address
• Payment terms
• Item
• Invoice total

In order to facilitate the smooth processing of your invoice please adhere to these guidelines.

• Tax, Freight, and additional charges must be listed separately (freight should be itemized with the additional charges)
• Signs of all dollar amounts must be the same. For example, all line items must be (+) or (-).
• The PO line item number must be an exact match