Goods & Services
- Invoicing Methods
- Payment Methods
Invoicing Methods & Best Practices
100% Paperless
UC San Diego accepts invoices via electronic methods. Depending on your organization’s annual invoice submission volume, you may be contacted by a member of our Accounts Payable team to discuss the best option. Review invoicing options and best practices below for details. If you have questions or concerns regarding our invoice methods please contact the Accounts Payable team.
Electronic Invoicing Options
UC San Diego's invoicing methods support sustainability best practices and our institutional goals. Suppliers can select the e-invoicing method that best meets their invoicing volume needs.
- Transcepta - UC San Diego’s preferred invoicing option for suppliers who submit 5 or more invoices annually, is through Transcepta, a third-party invoicing partner
- Learn more about invoicing with Transcepta
- Payment Compass – UC San Diego’s self service invoice upload feature* is recommended for suppliers who submit less than 5 invoices annually.
- Ask your department contact to send you an invitation to register on Payment Compass
- Learn how to upload your invoice (video)
- Learn how to check payment status (video)
- Already registered? Login to Payment Compass
*For pre-existing suppliers who have already set up via other methods such as Transcepta, the invoice submittal process will not change.
Avoid Payment Delays
Important: Invoices submitted without the information below cannot be processed and will be returned to the supplier.
- Invoice number
- Purchase order number
- Invoice Date
- Bill to Name
- Bill to Address
- Payment terms
- Item
- Invoice total
In order to facilitate the smooth processing of your invoice please adhere to these guidelines.
- Tax, Freight, and additional charges must be listed separately (freight should be itemized with the additional charges)
- Signs of all dollar amounts must be the same. For example, all line items must be (+) or (-).
- The PO line item number must be an exact match