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Invoicing Methods & Best Practices

100% Paperless

UC San Diego accepts invoices via electronic methods. Depending on your organization’s annual invoice submission volume, you may be contacted by a member of our Accounts Payable team to discuss the best option. Review invoicing options and best practices below for details. If you have questions or concerns regarding our invoice methods please contact the Accounts Payable team.

Accounts Payable

image of an invoice on a laptop screen

Electronic Invoicing Options

UC San Diego's invoicing methods support sustainability best practices and our institutional goals. Suppliers can select the e-invoicing method that best meets their invoicing volume needs.

*For pre-existing suppliers who have already set up via other methods such as Transcepta, the invoice submittal process will not change. 

Avoid Payment Delays 

Important: Invoices submitted without the information below cannot be processed and will be returned to the supplier.

  • Invoice number
  • Purchase order number
  • Invoice Date
  • Bill to Name
  • Bill to Address
  • Payment terms
  • Item
  • Invoice total

In order to facilitate the smooth processing of your invoice please adhere to these guidelines.

  • Tax, Freight, and additional charges must be listed separately (freight should be itemized with the additional charges)
  • Signs of all dollar amounts must be the same. For example, all line items must be (+) or (-).
  • The PO line item number must be an exact match